What Brazil Taught Us About Event Planning During the Olympics

The way in which Brazil handled the astronomical hurdle of hosting the 2016 Summer Olympic games, the first time they’ve been held in South America, is tantamount to the ideal way to produce any event and troubleshoot the steepest obstacles. Here are some lessons learned from this event!

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1- Start your event with a bang: The opening ceremony on the first day of the Olympics was a colorful feast of Brazilian culture; no one knows how to have a good time like Brazil does! Following supermodel Gisele Bundchen’s rendition of the “Girl from Ipanema” the lavish evening ended with the promise of an athletes’ forest to be planted at Radical Park in Deodoro after the games are over, heralding a greener future for the country.

 

2- Frugal doesn’t mean cheap: Brazil’s opening and closing ceremonies depended more on the country’s local talents and natural resources and less on technology, maximizing the event’s budget while creating a memorable and unique experience.

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3- Create a contingency plan for everything: Amid health and safety concerns regarding the Zika virus, Olympic venues went through a daily inspection before and during this summer’s Games in Rio, demonstrating a capacity to foresee any issues that may arise, and taking preventative measures. The event also incurred no major accidents following Brazil’s biggest security operation with 85,000 troops.

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4- Keep an eye on the future: Based on the effects hosting the Olympic games had on the last three cities (Athens, Beijing and London), Brazil’s ministry of tourism is anticipating a 6% rise in the number of tourists next year.

 

5- Exude positivity: If Brazilians embody anything, it’s joie de vivre. Following the London Olympics was no easy task, especially considering the baseline advantage that the UK had in terms of infrastructure already in place. Despite the clear disadvantage Brazil had, the event was put together and executed by the locals with a big smile on everyone’s face, and that is contagious!

 

If you’re one of the lucky ones planning a visit or an event to this magical destination, don’t forget to give a shout to our partner there, Walpax Destination Management Company!

All photos courtesy of www.sharpsoltech.com

World of DMCs at BBT Online’s 9th B2B Speed-date Workshop

World of DMCs had the pleasure of assisting BBT Online’s Workshop in Antwerp, on 5th of July. The workshop offered the opportunity to meet with 50 exclusive Meeting & Event suppliers, to network with our amazing colleagues from across the world, and to have a lot of fun. They delivered on every promise!

Here is a small compilation of our friends and colleagues. Thanks BBT for the organization!

 

 

Unique seating arrangements

Whether our DMCs are hosting a workshop or a gala event, one of the first things on their mind is hunting for ever-more innovative ways to arrange the seating that will speak both to the eyes and the minds of the guests. Here we highlight a few unique options according to the event style.

1 – Informal vibe: Lounge Style

As the name implies, it is ideal for an informal, flowy event. Because seating is usually quite low, maximum visibility is given to décor. The causal vibe is perfect for a free flowing crowd and the option to stand at the high tables or sit in the cozy lounge couches and chairs makes it ideal for a crowd who requires options.

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2 – Team building exercises : Pod Seating

 

This arrangement is perfect to ensure that a) every participant is able to visualize the presentation and b) breakout groups can work on an exercise together, brainstorm, etc. It is a much more intimate setting than traditional meeting arrangements. It also allows room for laptops and meals if the event requires it.

Meeting Seating Arrangement

 

3 – Plenary Sessions : Mix and Match

 

Plenary sessions can often be such a mixed bag of presentations, some more interactive than others. Because of this, we love the idea of having various seating options available to the guests, to offer something a bit different for each session. Here for example guests have the option to fully partake in the session at the theater seating area, breakway into groups at the round tables, or quietly chat on the high tables near the back.

 

 

 

 

World of DMCs Welcomes a DMC in New Zealand, Parnell Partners!

PPG is one of New Zealand’s leading destination management companies with our extensive local knowledge and expertise of all aspects of this iconic destination. This also extends to inbound Incentive programs of any size and duration.

Tony Regan, CEO of PPG, says We want to work with the best and be part of the best  – an organisation both Global in vision, and local in knowledge.”

PPG DMC have an integrated set up in all main New Zealand centres to ensure coverage for all and any destination /Management services requirements in New Zealand.

 

New Zealand is one of the world’s most varied and wondrous destinations. Whether it’s the wonderful scenery, the natural film sets, the modern cities based in most picturesque settings or many of the other highlights it has something for all.

It caters for those who are adventurous and those who enjoy a more leisurely itinerary, it caters for small and large groups and every day will be different with mazing contrasts.

PPG is made up of a group of dedicated professionals each with their own detailed experience and client engagement. Together they create a formidable team – a team with both the global experience and local knowledge to create , manage and enhance any event or program for you, whether it is sporting or not

Our 5 Favorite Convention Centers Across the World

1-Hyderabad International Convention Centre (HICC), managed by Accor Hotels, is a purpose-built, state-of-the-art convention facility. Boasting 37 breakout rooms, it offers state of the art IT, sleek design, and a plenary that can hold 6,000 delegates. The entire area, thanks to its mobile, operable walls, can be divided into 6 different spaces.

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2-Dubai International Convention and Exhibition Centre (DIDEC). With flagship multipurpose halls – more than one million square feet in total, one can host gatherings from 500 to as many as 12,000. DIDEC has retractable seats; soundproof walls; interpretation booths, and state of the art technology.

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3- Las Vegas Convention Center (LVCC). Located right next to the strip, it measures approximately 3.2 million square feet, with 2 million square feet of exhibit space and has a meeting space of almost 250,000 square feet. It seats 20 to 2,500 delegates and allows simultaneous set-up, break-down and exhibiting of multiple events.

lvcc  City Tour for 70+ Germans on their first trip to Las Vegas  Whether you need Big Blue, a sedan, minibus, sprinter, etc. We have you covered!

4-Tivoli Congress Center in Copenhagen. Today, sustainability is everything. The Tivoli Congress center is green key certified, which means that the center will do everything it can to ensure environmental responsibility and sustainable operation within the tourism industry.

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5- Halic Congress Center Turkey.  A short 10-minute drive from the downtown hotel and shopping districts and you’re in one of the nicest congress centers around that boasts a panoramic and spectacular view of historic Istanbul. With an area of 102,000 m2, and 16,000 m2 of outdoor space, this center is perfect for hosting anything from meetings, conferences, product launchings to exhibits.

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Need a DMC in Every Corner of the World?

You’ve come to the right place! World of DMCs was born in 2007, and since then we’ve Global DMCcome a long way.

Today, our family consists of quality DMCs worldwide. All our DMCs are specialists on MICE – Meetings, Incentives, Conferences & Events. Our global network is run by our board of directors, all DMC members, at no profit and we would love to work with you!

Our network is built on the pillar of continued, strong engagement with Industry Education, and communication between all of our members, upholding Quality Management.

Because we have faith in how our DMCs run their business: All communications, financing and project management goes directly between the DMC member and client. No extra intermediary nor 3rd party fee is ever involved. We are not centrally-owned, so your event can be as unique as you would like it to be.

Every one of our members meets the following criteria:

  • Minimum 5 years in business
  • Physical office in the country (or US state) of operation
  • Professional webpage accurately describing their DMC services Business license issued by national or regional government
  • Public liability insurance
  • Membership at a relevant industry association such as SITE, MPI or ADMEI
  • Membership at a national or regional Convention Bureau or Tourist Board Reference letters from clients and suppliers

What are you waiting for? Send us an RFP!

Tech in the Events Industry; Let us Tell You What’s App

 

Here is a rundown of the coolest and most useful technology we’ve seen used in the MICE industry! Have a read and let us know which ones we’ve missed.

 

 

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  • iBeacons: they enable smartphones, tablets and other devices to perform actions when in close proximity to the device. This technology can do so much, from helping your guests pick up their tickets to prompting them to get involved in talks through push notifications. You can even have an “around me” function to have instant access to other attendee’s linked-in profiles in your vicinity, no matter where your destination is!

 

 

Events

  • EventsTag: EventsTag is the hottest thing in social right now. EventsTag enables users create a their own slideshow on a display. By choosing a hashtag and the social networks from which they’d like to collect social posts, these are instantly uploaded onto a display as an animated live show at your client’s meeting or event! There are so many different options as well, from on-site printing, facial recognition, analytics, and more.

 

 

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  • Crowd Compass: Created by Cvent, Crowd Compass has too many different features to name them all, but here are our favorites. The Interactive Map function allows guests to zoom in an out of maps, and have full access to data on any given point. This can be used from anything to a tradeshow or conference, to an interactive treasure hunt! We also love the Social Sharing function, which allows attendees to, via hashtag, share photos and comments via social media.

 

 

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  • Spotify: We know this one is not groundbreaking! But we are loving the idea of shared playlists lately! Gone are the days where you have to submit yourself to an endless playlist of less than thrilling tracks at corporate parties and meetings. The option to collaborate on the playlist is also such an icebreaker!

 

Which ones did we miss?

 

The Sharing Economy and the MICE Industry

What can be said about the “new normal” sharing economy in the MICE industry that already hasn’t? Not so long ago, companies like Uber and Airbnb were the new kids on the block, but those days are gone. The sharing economy along with innovation in general has become ubiquitous and longer established rivals like hotels and taxis have had to step aside or up the ante by reducing prices.

Even as recently as three years ago we kept hearing that Airbnb would never penetrate the MICE industry (though some of us were a bit more skeptical) but it is slowly seeping into our life. Last IBTM in Barcelona, we met an extraordinary amount of members and clients who had opted out of Barcelona’s oft-overpriced accommodations and opted in for trendy modernist flats in the heart of the city. And it’s no longer just for the “relief value” due to competitive prices; in our era of mindfulness and healthy lifestyles, some travellers truly do prefer a “home away from home” which affords them more flexibility than even the poshest of hotels. There is even talk over at Airbnb headquarters of starting a meeting planner section in the near future.

Same goes for Uber, once valued mostly for its competitive prices, now is being preferred to traditional cabs for ease of payment (who has time to exchange currency these days?) and choice. Need a helicopter? Uber Chopper has one.

Sounds great, right? But as the newcomers grow, they start to feel less like a sharing economy and more like an access economy, with all the perils attached. Uber, (worth around $50B as of mid-2015) keeps up to 30% commission from its drivers’ gross revenue, leaving many drivers making less than minimum wage. And since 2015, Airbnb has systematically hidden the price for their listings in the hosts’ currency, and in the exchange rate, Airbnb adds an additional 3%. This is called “Dynamic Currency Conversion” or DCC.

What does this mean for the near future? Will the word get out? Will there ever truly be a “sharing economy” that is fair? Or at least a bit closer to the ideal? We’d love to hear your thoughts!

World of DMCs Welcomes Lancaster Events as its UK DMC Partner!

Lancaster Events have built an International reputation for delivering superbly executed events time and again. Lancaster Events is a creative-led, experiential DMC and events agency with international resources and worldwide connections. That’s rare. They are team players with 34 years’ experience. Their passion and professionalism mean they deliver exceptional results time after time. That’s rarer. They produce measurable results and a tangible return on our clients’ investment. That’s pretty well unique.

Mike Lancaster says: “At IMEX America and EIBTM in Barcelona, we discreetly observed the impressive levels of activity on WoDMCs substantial booth.  It did not go unnoticed that some of the most respected DMCs across the globe are very active members.  Logically, we very much want to be part of their success by sharing their philosophies and high standards of innovative programs and customer service. Becoming an active member of WoDMCs is a terrific start to our 2016.

 

We give them a hearty welcome on board and are so excited at this new partnership!

UK DMC